Assistant to Executive Director, Information Technology

SCOPE OF WORK
The Assistant to Executive Director, IT is the primary point of contact between the VPs and their directors, division employees, and the public. In addition, the Assistant works directly with other Assistants and serves as a backup to the Executive Director.
Responsible for demonstrating values of learning, people, success, forward thinking, commitment to excellence, accessibility, diversity, partnerships, and sound management practices.
This position requires a proactive, detail- oriented, organized and tech- savvy individual to provide high- level and comprehensive administrative support for the Executive Director of Information Technology. The Assistant is responsible for day- to- day key functions in collaboration with the Executive Director of Information Technology to ensure successful leadership, strategy initiatives and goals. Oversees the coordination and monitoring of the IT department to assist in meeting organizational goals and objectives. Develops strategies, evaluations, and allocating budgets and resources across the department.
The Assistant to Executive Director, IT supports the Executive Director of Information Technology.
KEY
RESPONSIBILITIES AND ACCOUNTABILITIES
• Coordinate with other secretaries/assistants/team members, assist in the admin & logistics arrangement of the Management Board, the Division, the company as assigned.
• Draft and edit various documents, including legal memos, emails, and meeting minutes.
• Filing and document control, of physical files and documents, in a logical and agreed format, to facilitate easy info recall.
• Office coordination- be knowledgeable of office personnel and procedures.
• In charge of other admin tasks/coordination tasks in the Division as requested by Line Manager.
• Prepare agendas and make relevant arrangements for the division and team.
• Travel and accommodation arrangements for Executive Director of IT.
• Serve as a liaison between the Division, internal departments, and external parties.
• Prepare and review invoices, reports, correspondence, memos, letters, financial statements, contracts, and other documents by using word processing, spreadsheet, database, and/or presentation software.
• Maintain an accurate and detailed calendar for the Executive Director of IT, including but not limited to internal, external meetings/appointments management, appointments confirmation, notification of schedules, relevant documents preparations.
• Support Executive Director of IT in control incoming/outcoming documents to/from Executive Director of IT office, including but not limited to expenses and purchases papers, submissions, endorsements.
• Maintain and organize legal documents, files, and records.
• Undertake any other task to deliver the company&039;s objectives, which is reasonably in line with the level of the post & Line Manager&039;s assignment.
• Attend meetings with Executive Director of IT and take relevant notes/minutes of topics and required actions and dates.

REQUIREMENTS

Skills: Strong organization and communication; proficient in MS Office; able to manage calendars, meetings, and documents.
Education & Experience: Bachelor’s degree in Business, IT, or related fields; 1–2 years in admin/assistant roles.
Qualities: Detail- oriented, responsible, discreet, and able to work under pressure while coordinating with teams.

Big- scale project in central Vietnam
Career Development Opportunity
Professional and multicultural working environment
Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang- Hoiana, duty meal, ...)

Cập nhật gần nhất lúc: 2026-04-16 14:05:04