Assistant to Project Manager

Position Summary:
Reporting to the Project Manager, The Assistant to Project Manager will support the planning, execution, and coordination of projects to ensure timely delivery and operational efficiency. Responsibilities include expediting project timelines, managing inspections, coordinating logistics, and ensuring all aspects of project management comply with required specifications. This role will act as the primary point of contact for the Project Manager, handling communication, scheduling, documentation, and collaborating with cross- functional teams and stakeholders to address challenges effectively.

Assist in risk identification and implementation of risk mitigation strategies
Participate in project meetings and track project progress and report to the Project Manager
Coordinate and manage project tasks and deliverables
Attend all briefings, meetings and trainings as assigned by Project Manager
Coordinate and communicate with various departments on matters directed by the Project Manager
Prepare and maintain project documentation, plans and reports
Maintain systematic up- to- date filing and tracing systems
Analyze data as required
Attend to any special requests or complaints that are directed to the Project Manager
Interact with government, clients, contractors and other parties to keep the project on schedule
Coordinate and prepare monthly/quarterly/annual data reports
Performing other duties assigned by the Project Manager in an orderly and efficient manner
Manage the Project Manager’s diary to co- ordinate meetings/appointments, and to ensure smooth running of such meetings
Assist the Project Manager in planning, managing and executing projects within a set timeline and budget
Liaise with project stakeholders concerning project details and deliverables
Maintain confidentiality of sensitive matters/issues
Maintain a high level of professionalism and project a positive image of the organization
Ensure project compliance with standards and procedures

Administrative Support

Documentation: Prepare and manage documents, reports, and presentations. Maintain and organize files and records.
Calendar Management: Organize and prioritize the GM/PC’s schedule, including meetings, appointments, and travel arrangements.
Communication: Manage incoming and outgoing correspondence, including emails, phone calls, and memos. Ensure timely and appropriate responses.

Organizational Skills

Task Management: Handle day- to- day tasks and ensure deadlines are met. Prioritize tasks based on urgency and importance.
Project Coordination: Assist with coordinating and tracking the progress of various projects and initiatives.
Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Travel Management

Travel Arrangements: Book and organize travel plans, including flights, accommodation, and transportation.
Itinerary Management: Create detailed itineraries and ensure all travel- related details are accurate and up- to- date.

Confidentiality and Discretion

Trustworthiness: Build and maintain a high level of trust with the GM/PC, often dealing with confidential business matters.
Sensitive Information: Handle confidential and sensitive information with discretion and integrity.

Problem- Solving and Decision- Making

Decision Support: Provide the GM/PC with necessary information and insights to support decision- making processes.
Issue Resolution: Address and resolve issues as they arise, often requiring quick thinking and resourcefulness.

Interpersonal Skills

Team Collaboration: Work effectively with other team members and departments to support organizational goals.
Stakeholder Management: Act as a liaison between the GM/PC and internal/external stakeholders. Build and maintain professional relationships.

Technology Proficiency

Communication Tools: Familiarity with email systems, calendar tools, and other communication platforms.
Office Software: Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.

Time Management

Deadline Adherence: Ensure tasks and projects are completed on time and within the required standards.
Efficient Workflow: Manage time effectively to handle multiple tasks and priorities.

Customer Service

Problem Resolution: Address and resolve client issue or concerns promptly and effectively.
Client Interaction: Handle inquiries and requests from clients or business partners professionally and courteously.

Event Planning

Event Coordination: Plan and organize events, meetings, and conferences, including logistics, guest lists, and venue arrangements.

Financial Administration

Invoice Processing: Handle invoicing and financial transactions as required.
Expense Management: Assist with budgeting, expense reporting, and financial documentation.

Ability to work independently and as part of a team.
High level of attention to detail and accuracy.
Familiarity with the E- Gaming industry or similar environments is an advantage
Strong problem- solving and decision- making abilities.
Minimum of 3 years of relevant experience in project management or a similar role.
Excellent organizational and time- management skills.
Proficiency in Expediting and Expeditor- related functions to ensure project milestones are met efficiently
Excellent organizational, communication, and team collaboration abilities
Bachelor&039;s degree in Business, Project Management, or related fields preferred
Experience with inspection processes to maintain compliance and quality standards
Proficiency in Microsoft Office Suite and other office management software.
Ability to handle confidential information with discretion.
Skills in logistics management to oversee and coordinate the movement of resources effectively

Benefits:

• 13th- month salary and performance- based bonuses
• Bonuses/gifts on public holidays
• Periodic health check- ups and annual team- building activities
• Full participation in Social Insurance, Health Insurance, and other employee benefits as prescribed by the Labor Code
• 2 days off per week, 1 day off on your birthday, and other paid leave in accordance with the Labor Code
• Opportunities to attend advanced professional training courses and enhanced foreign language classes
• 24/7 accident insurance and health insurance for employees
• Meal allowance
• Professional, young, and dynamic working environment with many opportunities for promotion and internal transfers
• Professional uniforms, including laundry and pressing services
• Competitive salary and comprehensive benefits

Cập nhật gần nhất lúc: 2026-01-03 17:50:03