Facility Coodinator

Office Layout & Space Management

Work closely with HR, IT, and relevant departments to ensure office space is efficient and flexibly arranged, supporting the company’s growth and development.
Update and modify office layouts and seating plans whenever adjustments are required.
Implement layout changes based on operational needs and departmental headcount growth.

Facility Operation & Hands‑on Maintenance

Directly handle basic technical and maintenance issues within the office, including:
Basic plumbing fixtures (washbasins, toilets, faucets – basic level)
Proactively inspect and identify facility- related issues during daily operations.
Office partitions and finishing works
Furniture, doors, locks, and interior accessories
Plan and perform periodic preventive maintenance for office facilities.

Asset Management & Control

Participate in managing office facility assets, including:
Office and facility- related equipment
Furniture (desks, chairs, cabinets, partitions, etc.)
Coordinate with related teams (Admin / Finance / HR / IT) to:
Actively propose for: Asset repair or maintenance, asset replacement or liquidate when no longer fit for use
Ensure sufficient seating capacity is provided for employees
Track asset allocation, relocation, and retrieval during layout changes or employee movements
Ensure asset data is accurate and effectively support: Office operations, layout changes & Internal audits or inspections
Perform and coordinate periodic asset inventory in accordance with company regulations.
Record and update asset- related information on system, included: damage, wear and tear due to usage, asset loss (if any)

M&E & Lighting System

Perform basic mechanical & electrical (M&E) tasks, including:
Inspection and replacement of lighting fixtures
Proactively coordinate with contractors when issues exceed internal handling capabilities.
Adjustment of lighting systems following layout changes
Power outlets, switches, circuit breakers, and office electrical devices
Understand equipment operating principles and ensure safety while performing maintenance tasks.

Construction & Contractor Coordination

Work directly with construction, M&E, and interior contractors throughout project implementation.
Coordinate with the Building Management team to ensure proper construction procedures, safety regulations, and fire protection (PCCC) compliance.
Supervise and inspect on‑site works to ensure compliance with approved layout drawings and basic MEP technical drawings.
Participate in the handover and acceptance of completed work scopes as assigned.
Participate in projects such as office repairs, renovations, and fit‐out.

Other Tasks

Perform other tasks by the line manager.
Propose solutions to reduce energy consumption and improve the efficiency of office facilities and infrastructure.
Support other team members when needed.

Experience working in a startup or fast‑growing environment, preferably with a company size of 600+ employees.
Prior experience working with contractors and Building Management teams.
Capable of independently handling basic technical repairs and maintenance tasks.
Proficient in using AutoCAD.
Minimum 2 years of experience in Facility Management, Office Facilities, or Technical Support roles.
Solid knowledge of mechanical & electrical systems and office lighting systems.
Educational background related to Engineering, Mechanical & Electrical, Construction, Interior Design, or relevant professional certifications.
Ability to read and understand technical drawings, including layout drawings and basic MEP drawings.

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Cập nhật gần nhất lúc: 2026-04-04 18:10:02