GAHR Senior Specialist /Manager -Japanese Speaking

The role:
General Affair – Human resources (GA- HR) Specialist (senior level)/ Manager shall be in charge for overall management of office operation including administrative procedures and human resources of the company.
- Work hours: 40 hours per week from Mon to Fri
- Workplace: Enoteca office located at Thanh Da View, Binh Quoi Ward, HCMC
- Reporting line: CEO
Key responsibilities
Human resources related duties:
• Collaborate with cross- functional teams i.e. HQ/ RHQ (Regional Head Quarter), to support organizational development initiatives, change management, and talent management strategies
• Provide necessary training courses to GA- HR staffs
• Provide guidance and support to the management and employees on employee relations matters, including conflict resolution, disciplinary actions, and grievance handling
• Develop and administer compensation and benefits programs including payroll management, salary structures, and employee welfare initiatives
• Oversee and manage up- to- date employee records, including personnel files, payroll information, and attendance records
• In charge of payroll and PIT reports/ obligations of the Company’s employees
• Ensure compliance with labour laws, regulations, and industry standards, and make recommendations for necessary updates to policies and practices
• Oversee the administration of business trips, employee benefits such as health insurance, leave management, year- end parties, and company trips
• Stay updated on HR and employment law trends, and ensure that the company&039;s policies and practices remain in compliance with changing regulations
• Oversea or in charge of legal tasks such as employee relations, reporting to / working with HQ (Regional Head Quarter) and Vietnam government authorities
• Develop and implement HR strategies, policies, and procedures aligned with the company&039;s goals and objectives such as recruitment standards- processes, employee onboarding and offboarding processes, performance management systems, learning and development, etc.
• Prepare HR- related reports and metrics for management review and decision- making purposes
Office Admin duties:
• Ensure efficient and effective office operations by
- Overseeing and managing general administrative support for company activities as well as office facilities
- Create and maintain good relationship with external partners such as office landlord, office supplies related vendors, suppliers and relevant partners
• Support in vendor, supplier management tasks from sourcing and contracting to monitoring performance and making payment for invoices to vendors, and service providers in a timely and accurate manner.
• Arrange timely procedures relating to foreigners such as visas, work permit (WP), temporary resident card (TRC)
• Coordinate with relevant teams to support essential paperwork and documents such as contracts, agreements, POA, permits, approvals, internal letters, etc.
• Coordinate with relevant internal teams to support essential paperwork and documents such as contracts, agreements, the management’s decision, power of attorney, permits, approvals, internal letters, etc.
• Arrange timely procedures relating to the company’s licenses, legal certificates

Technical and soft skills
Essential
- Proven experiences as human resources specialist in FDI companies or in international
environments
- Discipline working manners with great work management skills
- Well understanding of PIT related laws and regulations
- Outstanding communication and interpersonal abilities including well human relationship
- Japanese skills: at least at N2 level or higher
- Well understanding of Vietnam Labour laws, insurances and other related regulations and practices
- Familiarity with office management procedures
management skills, negotiation skills
- Good command of spoken and written Japanese for communication
- University graduation (any major)
- Excellent knowledge of MS Office (email, excel, outlook, PPT)
- Able to work under pressure with positive attitude, mind service and honesty
- Excellent skills on tasks management, documentation and database tracking
Desirable:
- Familiar with company policies, regulations
- Sound English communication skills
- Have experiences in administrative procedure for foreign employees
- Wine lovers or wine fascinating candidates
Experience:
- At least 6 years of work experience in human resources specialist (with at least 3 years at managerial roles/ positions)
- At least 3 years of working at FDI companies/ international environment at relevant

Salary and benefits
- 13th salary, other bonus and welfares are based on employee performance and company
- Competitive salary based on candidate’s competencies and experience
regulations
- Annual health check, Annual leave, holidays and compulsory insurances are according to
Vietnam Labor code, Insurance laws and relevant regulations and laws
- Professional and global working environment
- Employee’s health and well- being respecting and valuating
- Equal opportunities on career promotion
- Opportunities on accessing to high- end wine products and experiences, on technical skills and soft skills training

Probation period: 2 months

Cập nhật gần nhất lúc: 2026-01-23 20:45:03