HR Admin Staff

Provide assistance with HR Admin and Office Management duties, ensuring adherence to company policies and regulations.
Job Summary
Principal Accountabilities
Office Management (60%)
• Arrange bookings of hotels, air- tickets for travel when needed.
• Prepare and manage a report on related expenses
• Provide service to retails stores: stationery supplies, drinking water, cleaning service and fire safety equipment
• Keep reception area, office, pantry clean and tidy.
• Manage and supervise security service (Long Hai) at retail stores;
• Handle petty cash and invoicing; Organize and store related documents.
• Provide the pantry with a variety of snacks and coffee within budget.
• Do searching/dealing with vendors (prices, contracts, invoices…).
• Manage tea- lady to make sure she follows cleaning guidelines.
• Prepare/manage regular office expenses (taxi, rental car, utilities, office supplies, stationery and other related costs) and request payments to the Finance Dept timely and properly.
• Support small office maintenance and manage & monitor the main office door access
HR Admin (30%)
• Other ad- hoc duties as required by the role.
• Prepare and support in organizing annual Health check- ups and documentations as required.
• Arrange and prepare company products and benefits to employees timely and accurately.
•Support in HR activities: monthly employee birthdays, Women Days events, company outing trips, year- end party and other staff events as needed
Receptionist (20%)
• Greet and welcome as well as direct guests and candidates.
• Receive, sort, and distribute daily mail/deliveries.
• Answer incoming phone calls, transfering or taking messages

Job requirements
Qualification and Experience
• Proven experience as an office administrator, office assistant or relevant role.
• College degree in office administration or relevant field.
• Familiarity with office management procedures.
• Intermediate level of English is preferred.
Skill Sets
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good organizational and time management skills.
• Good customer- centric mindset
• Effective verbal communication and interpersonal abilities.
Personal Attributes
• Attention to detail and accuracy.
• Highly collaborative personality.
• Self- motivated, committed, determined, diligent and trustworthy nature.
• Ability to handle confidential information with discretion

Chế độ bảo hiểm, Du Lịch, Phụ cấp, Đồng phục, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2025-10-27 12:10:03