Office Administrator

Role Overview: As part of the restructuring of our Ho Chi Minh City office, we are seeking a new team member to strengthen our back- office functions.This position will primarily support office operations through administrative and management tasks, ensuring that the sales team can operate smoothly and efficiently.
​​Key Responsibilities:

Administrative support for the sales team (preparation and management of quotations, invoices, contracts, etc.)
General administrative duties (office supplies management, product sample management, mail handling, etc.)
Communication and document coordination with the Japan headquarters (in English)
Liaison with the office landlord/building management regarding contracts and related matters
Maintaining and organizing the office environment
Simple communication and coordination with customers and business partners (in Vietnamese and English)
Basic accounting tasks (bank transfers, cash management, payroll processing, etc.)
Communication and procedural support with government authorities regarding social insurance, tax matters, and related administrative procedures

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Ideal Candidate Profile:

Interested in long- term, stable employment
Able to handle administrative tasks accurately and carefully
Works well in a team environment
Able to work proactively by consulting and coordinating with supervisors in Japan rather than waiting for instructions
Communicates clearly and practices proper reporting, communication, and consultation
Enjoys supporting team members and contributing behind the scenes

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Required Qualifications:

Basic PC skills (Word, Excel)
Ability to communicate in English for business purposes

Preferred Qualifications:

Knowledge of trade and import/export operations
Experience assisting with accounting tasks
Experience in administrative roles
Experience working at a Japanese company
Willingness to expand responsibilities and take on new challenges

Employment Conditions:

Location: Ho Chi Minh City
Employment Type: To be discussed
Holidays: In accordance with the Vietnamese calendar
Other Conditions: Details to be discussed during the interview
Probation Period: Applicable
Salary: Determined based on experience and ability
Working Hours: In accordance with local regulations

About This Position：
The role will initially focus on back- office operations.Depending on experience and aptitude, there will be opportunities to grow into broader office management responsibilities in the future.
​We are looking for someone who can commit to long- term market development and grow together with the business.

Laptop, Chế độ bảo hiểm, Chăm sóc sức khỏe, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2026-02-28 01:25:02