Operations Admin Officer

Monthly financial & procurement administration

Maintain records of expenses and ensure compliance with internal policies and budget controls.
Collect monthly office expense invoices and raise Purchase Orders (POs) in the system.
Prepare the monthly accounts payable schedule, follow up on outstanding payables and ensure timely settlement.

Office operations & facilities support

Manage office supplies and stationery, ensure cost efficiency and appropriate stock levels.
Coordinate incoming/outgoing document dispatch for all departments.
Work together with the security and cleaner to safeguard company assets and maintain a clean, safe, functional office environment and shared venue.

Events coordination

Support customers visits to TĐX venue, coordinate with the Head Quarter to ensure seamless logistics.
Assist with the logistics, set- up, event follow for customers events.
Partner with Head Quarter to support internal activities such as: annual health check- ups, transportation arrangements, team building).

Process improvement & project support

Maintain updated records, prepare status reports and support cross- departmental coordination.
Identify opportunities to streamline processes, improve administrative systems and enhance operational efficiency.
Assist with ad- hoc projects and operational activities as assigned by the Head Quarter.

Stakeholder engagement & general support

Carry out other administrative duties as required (meeting support, business booking)
Provide excellent service orientation in all interactions, ensuring a positive experience for internal teams, clients and visitors.
Act as a liaison point between local branch, Head Quarter, other departments and external vendors/suppliers.

Excellent communication and interpersonal skills, comfortable liaising with stakeholders at various levels (internal and external)
Proficient in Microsoft Office, experience with procurement/purchase systems is an advantage.
Good problem- solving ability and willingness to take ownership.
Degree in front desk, hospitality or a related field.
Strong organization skills, attention to detail, and initiative.
1- 2 years of experience in administrative, operations or service officer role.
Demonstrated ability to manage multiple tasks, priority effectively, and work in a fast- paced environment.
Service- minded attitude, agile, resourceful and flexible.
Fluency in English and Vietnamese; additional languages a plus.

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2025-11-11 23:00:04