Personal Assistant to General Manager

Administrative and coordination
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Maintain systematic up- to- date filing and tracing systems
• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
• Ensure adequate stock of office stationery
• Maintain and update ‘Manager- On- Duty’ schedule
• Maintain and update Executive Committee and Department Heads’ leave record
• Take minutes at the Executive Committee Meeting
• Co- ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
• Prepare monthly financial data reports
• Maintain confidentiality of sensitive matters/issues
• Maintain a high level of professionalism and project a positive image of the organization.
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Manage the General Manager’s diary to co- ordinate meetings/appointments, and to ensure smooth running of such meetings
• Manage and upkeep the functionality and cleanliness of the office
Other Responsibilities
• Be fully conversant with hotel fire & life safety/emergency procedures
• Perform other reasonable duties assigned by the assigned by the Management
• Attend all briefings, meetings and trainings as assigned by management
• Maintain a high standard of personal appearance and hygiene at all times
• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

Competencies
• Well- presented and professionally groomed at all times
• Good communication and customer contact skills
• Ability to work effectively and contribute in a team
• Self- motivated and energetic
• Service oriented with an eye for details

Compensation:
- Paid birthday leave
- 02 days off per week
- Attractive service charges
- Develop talent through learning programs at Academy Accor
- Annual health check- up
- Advantages when using Accor services worldwide
- 02 months probationary period with full salary
- Participate in social insurance according to regulations

Cập nhật gần nhất lúc: 2025-10-23 16:15:02