Purchasing Clerk / Thư ký Thu mua

Aware about Hotel Purchasing Procedure.Knowledge of local market and products.Basic knowledge of work related automated financial and accounting reporting systems.Written and verbal communication skills.Organised and capable of managing more than one tasks at a time.Working knowledge of modern office methods, procedures, and equipment.Knowledge of Word, Excel and Outlook.Maintain courteous and friendly atmosphere and good working relationships with all colleagues.Act as a department team member and involve in projecting a good personal, department and company image.Maintain a high standard of personal hygiene and appearance at all times.Should have a complete understanding of the hotel’s employee handbook and adhere to the regulations contained therein.Complete understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.Key Deliverables and Responsibilities

Planning & Organizing:

Priorities actions and manages tasks through to completion.
Plans, organizes and uses a systematic approach to getting things done.
Manages time and resources effectively.
Thinks ahead, developing contingency plans where necessary.
Sets and strives to achieve high personal performance standards.

Operations:

Develops positive working relationships at all levels.
Communicates openly and clearly both verbally and in writing.
Liaise with Company Auditors.

Administration:

Follow Hotel Purchasing Procedure, ensure that each purchase is supported with three quotations, the quotation should not be a paper exercise but every cost comparison must ensure best price and best quality.
Ensure that all HACCP requirements are complied with and related documentation is properly filed to the reviews of the authorities.
Prepare report on savings achieved during the month and forward it to Procurement Manager.
Job Description for Purchasing / Receiving Clerk will include above essential functions but will not be limited to the functions listed above.
Maintain vendor performance file to ensure the consistency in quality and service.
Prioritise the assigned purchase requests as per delivery date, obtain three quotations, and negotiate the price then forward purchase request to Procurement Manager.
Assist Procurement Manager in all clerical jobs in the Purchasing Office including correspondence, filing, telephone call handling etc.
Assist Procurement Manager in the day to day operation of the Procurement Department.
After proper approvals issue the Purchase Order to the supplier and follow up for the delivery of goods or services.
Ensure that proper operating standards are adhered to in the areas of purchasing, receiving, store and goods issuing.

Basic knowledge of Microsoft Office, especially Excel
Strong attention to detail and organizational skills
Good command of English (both written and spoken)
Fresh graduates are welcome (preferably in Business, Finance, or Hospitality)
Willing to learn and able to handle multiple tasks
Good communication and teamwork skills
Positive attitude, responsible, and eager to develop in Purchasing field

Offer accommodation and meals for candidates from other provinces.
Ability to contribute to the community and make a difference through our Corporate Social Responsibility and Environmental, Social, and Governance (ESG) activities.
Employee benefit card offering discounted rates at Accor hotels worldwide.
Shuttle bus for candidates in Nha Trang and fuel allowance for those in Cam Ranh and Cam Lam.
Top- tier service charge and 100% salary during the probation period.
Opportunity to grow within your property and across the world.
Competitive salary and service charge based on experience and ability.
Develop your talent through Accor’s learning programs.
7 insurance coverage from the first day of probation.
Full benefits under labor laws.

Cập nhật gần nhất lúc: 2026-04-22 10:00:05