Reporting to: NSM
Category: Healthcare & Medical • Pharmaceuticals & Medical Devices
Workplace: On- site
Pay type: Monthly salary (Employee on parole of Distributor (Hoang Duc)
Location: HCM- Vietnam
Work type: Full- time
Pay range: Attractive as per Industry standard and growth over current Salary
About the Role:
The Sales Administration Executive will be responsible for supporting the commercial operations by managing import coordination, distributor communication, sales order processing, inventory monitoring, sales reporting, Support sales staff in any Sales related work, coordinate for sales event and sales data analysis. The role will work closely with sales team, distributors, logistics partners, and management to ensure smooth sales operations and accurate data management.
Job Responsibilities
Key Responsibilities
Import & Supply Coordination
• Ensure proper documentation and coordination related to import and supply chain activities.
• Monitor and coordinate overall import activities to ensure timely product availability.
• Work closely with logistics partners, distributors, and internal teams to track shipments and delivery schedules.
Distributor Coordination
• Ensure smooth order placement, supply status, and stock availability.
• Support distributors with order processing and documentation.
• Maintain regular coordination with all distributors across the country.
Sales Order Management
• Handle and resolve sales- related queries from the sales team and distributors.
• Process and monitor sales orders from distributors and key accounts.
• Ensure accurate order entry, order tracking, and delivery coordination.
Inventory Management
• Monitor inventory levels with distributors and warehouses.
• Coordinate replenishment to avoid stock shortages or overstock.
• Maintain accurate inventory records and stock movement reports.
Purchase Order (PO) Management
• Track PO status and ensure timely processing and fulfillment.
• Manage Purchase Orders from distributors or internal planning.
Sales Forecast & Planning
• Coordinate with management and supply chain teams for demand planning.
• Consolidate and maintain sales forecast data from the sales team.
Sales Reporting & Data Management
• Prepare regular sales reports including monthly, quarterly, and yearly reports.
• Maintain and organize all sales- related data and documentation.
• Generate reports for management review and decision making.
Data Analysis
• Support the National Sales Manager with analytical reports and dashboards.
• Conduct sales performance analysis and identify trends.
• Assist management in data- driven planning and forecasting.
Sales Team Support
• Respond to internal queries related to orders, sales data, stock status, and reporting.
• Provide administrative and operational support to the sales team.
