Secretary - Kitchen (Thư Ký Bếp)

As the Kitchen Secretary, you will be responsible for performing the following tasks to the highest standards:
• Prepare the supervisors’ files for briefings, including daily function sheets and documents of other Kitchen activities held in the hotel.
• Arrange Kitchen department and Kitchen office requisitions such as office materials, food and beverage requests, and market lists to ensure sufficient stock.
• Actively promote the service and facilities of Hilton hotels to guests and suppliers.
• Check weekly duty rosters, keeping track of changes in shifts and team members on emergency leave such as medical leave or compassionate leave.
• Record these in the attendance report including split shifts and transportation claims.
• Maintain high team focus by cooperating and supporting colleagues in the pursuit of team goals.
• Arrange team members’ uniform requests and filing of accident reports.
• Motivated and committed, approach all tasks with enthusiasm and seize opportunities to learn new skills or knowledge in order to improve personal performance.
• Perform all duties and responsibilities safely for yourself and others in the workplace.
• Respond quickly and positively to changing requirements including those on performance.
• Collect mails, write letters, memorandums and follow up on memos.
• Handle team members’ particulars and enquiries on public holidays, vacation days due to them and recording of their medical records.
• Type and follow up on six months objectives, arranging team member and manager discussions for the employee’s progress report and assist in translations where necessary for team members.
• Contribute ideas and suggestions to enhance operational and environmental procedures in the hotel.
• Maintain high customer service focus with the customers always in mind.
• Check timecards, listing the number of days, lateness, absence without permission, medical leave reports, etc.
• Fill productivity forms pertaining to the number of team members’ strength in their respective sections, overtime hours and number of extra labour involved.
• Possess a positive attitude, take responsibility and initiative to resolve issues, communicate clearly with customers and colleagues.
• Carry out any other reasonable duties and responsibilities as assigned.
• Handle requests by other departments concerning the Kitchen department and process cake orders.
• Attend F&B and Kitchen department meetings, keeping attendance, writing minutes and sharing the minutes to all concerned.
• The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.
• Take charge and ensure that the filing system in the Kitchen office is effective.

A Kitchen Secretary serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
• Fluent in English to meet business needs.
• Organized and possess good communication skills.
• University degree, college certificate or secretarial training in a vocational school or educational institute.
• Proficient in Microsoft Word and Excel.
• Good translation capability.
• Fast and accurate typing skills.
• Good command of F&B and Kitchen department related expressions.
• 1- 2 years in a similar position.

• Others benefits
• Pre- opening Service Charge
• Working hours: 8 hours/ day, 2 days off per week
• Heath Care Insurance (24/7)
• Insurance as labor law (apply from starting date)
• Relocation, home leave ticket, repatriation allowances
• 12- 14 Annual Leaves
• Accommodation, uniform, transportation, meals
• Competitive salary

Cập nhật gần nhất lúc: 2026-03-18 13:20:02