Administrative Officer

Job purpose:
To ensure the smooth and efficient operation of clinic administration by managing documentation, facility coordination, procurement, staff support, and financial tasks, while maintaining confidentiality and supporting clinic events and patient services.
Key responsibilities:
Administrative & Documentation Management

Certify official documents and prepare patient files/information kits for new patients.
Review contracts and assist with paperwork related to supplier agreements and purchases.
Monitor and manage service contracts, office supplies, and clinic equipment.
Maintain and organize Department of Health (DOH) documentation and clinic templates.

Facility & Vendor Coordination

Liaise with and supervise accredited third- party contractors, external vendors and service providers for facility maintenance and repairs (e.g., landlord, printer, internet, CCTV, air conditioning, medical equipment, carpet cleaning, etc.).
Supervise support staff including security guards and cleaners to ensure clinic hygiene and safety standards.
Manage clinic assets and record them properly.

Retail & Inventory Control

Monitor vendor invoices to ensure accuracy and timely payment
Collect and submit purchase orders for monthly and periodic procurement cycles.
Manage supply issuance, track equipment condition, and report damages. Order retail items from Head Office and Oversee handling, storage, and reporting of retail items and orthotics inventory.

Operation Support

Coordinate food and beverage orders for internal events, clinic functions, and press conferences.
Provide operational support for orthotics services and assist during busy clinic hours.
Handle postal shipments of orthotics and shoes to patients.
Arrange logistics and provide operational support during staff events and peak clinic hours (including Saturdays).

Staff Attendance & HR Support

Monitor and record staff attendance, leave applications, and overtime.
Support other HR- related tasks as needed.

Strong administrative and organizational skills
Relevant experience in a similar role is preferred.
Proficiency in M.S Office, Excel, PowerPoint
Good at English speaking
Ability to work in group and individual.
Bachelor’s degree in business administration, Accountancy or related

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

Cập nhật gần nhất lúc: 2026-03-19 00:30:03