HR & OHS Assistant

The HR Assistant at Anmar Group will support the Human Resources team by assisting with daily administrative tasks and periodic HR processes. This role involves maintaining employee records, coordinating recruitment and onboarding activities, and assisting with payroll administration, and ensuring compliance with company policies and procedures. A key aspect of the role includes document organisation and control, ensuring HR records and compliance documents are accurately maintained and up to date. Additionally, the HR Assistant will assist in managing infrastructure- related tasks and coordinating with contractors to support workplace operations. The HR Assistant will also help organise training sessions, support performance management processes, and provide general HR support to employees. This position requires strong organisational skills, attention to detail, and the ability to handle confidential information with professionalism.
Key Responsibilities:
Recruitment & Selection:

Contact selected candidates, provide necessary information, and facilitate the offer process.
Shortlist candidates based on predefined criteria and liaise with hiring managers.
Assist with writing and posting job advertisements across relevant platforms.
Schedule and coordinate interviews, ensuring a smooth process for candidates and interviewers.

Onboarding & Contractor Management:

Periodically update employee and contractor details in the company systems.
Maintain and archive essential onboarding documents in compliance with company policies and relevant legal requirements.
Liaise with other departments to ensure HR- related processes continue efficiently.
Assist the signing of employment and contractor agreements, ensuring all required documentation is collected.
Contact new staff members to assist with the onboarding process and document submission.
Organise inductions for new employees and contractors (installers) to ensure smooth integration.

Employee Offboarding & Record Management:

Collect and archive employee exit documentation in accordance with legal and company requirements.
Maintain accurate and accessible archives of former employee files.
Notify relevant departments of employee resignations or terminations to ensure a seamless transition.
Remove former employees from active lists and update records accordingly.

Employee Recognition & Engagement:

Assist in planning and executing employee engagement initiatives.
Coordinate the organisation of company awards and recognition programs.

Document Control & Compliance:

Ensure that HR- related documents are regularly updated and maintained.
Monitor policy and document update schedules, reminding and assisting the HR/OHS Manager in timely revisions.
Organise and archive essential HR- related documents, including pre- employment, periodic, and exit medical records.
Assist in disseminating updated policies across the company and obtaining employee acknowledgements.
Filter and review invoices related to HR and OHS services, preparing them for manager approval.

Infrastructure & Contractor Coordination:

Support workplace maintenance processes by coordinating with contractors and service providers.
Assist in scheduling test and tag inspections and other compliance- related services for equipment and infrastructure.

Cross- Departmental Support & Compliance Oversight:

Provide general support to HR, OHS, and administrative teams as needed.
Maintain HR compliance with relevant policies, regulations, and company procedures.
Work closely with other departments to ensure HR operations align with overall business needs.

To be considered for this position you will need the following skills;

Good at English is a must.

Education & Experience

Bachelor’s degree in:
Business Administration / Economics
Human Resource Management
Relevant HR experience (depending on level):
2- 3 years
Experience in the following areas is preferred:
Recruitment
Employee Relations
Compensation & Benefits (C&B)

Professional Knowledge

Good understanding of:
Employment contracts, social insurance, personal income tax
Vietnam Labor Law
Familiar with HR processes:
Recruitment – onboarding – offboarding
Performance evaluation (KPI)
Experience with HR systems (HRM) is an advantage

Required Skills

Problem- solving and conflict resolution skills
Ability to handle confidential information
Good organizational and time management skills
Strong communication skills (essential)
Proficient in:
Excel / Google Sheets
Email communication and reporting

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

Cập nhật gần nhất lúc: 2026-03-30 22:45:02