Purchasing Staff

Generate purchase orders, review order acknowledgments, and track the status of orders to ensure timely delivery and fulfillment.
Evaluate supplier performance, including quality, delivery, and pricing, and initiate corrective actions when necessary.
Maintain relationships with existing suppliers and vendors while actively seeking new suppliers to ensure a diverse and reliable supply chain.
PO Issuance against MRP (Purchaser must finish issuing PO within 24~48 hours once received MRP report)
Entry error self checking- order site/missing net price/unit price and currency
PO closing for not in use PO
Quality issues (7 days policy after material arrival in fty) & quality monitoring, upon reporting with full information (48 hours must have full information) within the day to supplier
Maintain accurate records of purchase transactions including contracts, invoice, packing list and BL/AWB with suppliers to submit to Finance team for payment purpose.
PO / stock management (consumption, overshipment, MOQ/MCQ, process variances: e.g.: claim, excess from po etc) must check/deduct stock before issue new PO
Coordinate with internal stakeholders, including PD, MR, OMT and ERP, to determine material requirements and quantities for upcoming orders.
PI confirmation (make sure everything like materials specification, lead time, MOQ, price, currency and so on from suppliers is correct before confirmation and must finished checking/return back signed PI to supplier within 24~48 hours)
Source, negotiate, and purchase materials, fabrics, trims, and accessories required for garment production while adhering to quality standards and cost objectives.
Monitor transportation, custom clearance until it reach factories
Check invoices and packing list are complied as per our policy (dyelot, billing party, quantities, price and currency etc) upon receipt from suppliers, maximum the next date.
Weekly follow up (tracking report update from SAGE system, send to facotry). Don&039;t accept any open date
Monitor inventory levels and anticipate demand to prevent stockouts or excess inventory.
Replacement (48 hours to firm up timeline)
Collaborate with quality control teams to ensure that purchased materials meet specified quality requirements and standards and work with all suppliers for replacement if have any quality issue.
Negotiate with all suppliers about favorable terms, including pricing, payment terms, and delivery schedules, to achieve cost savings and operational efficiency.
Tally delivery again PO (contract date), any lapse from the date, work with produciton, reporting officer and hold on supplier responsibilities if any impact

Basic English reading and writing skills
Strong communication and interpersonal skills, with the ability to build and maintain relationships with internal stakeholders and external suppliers.
Proficiency in procurement software and ERP systems, with knowledge of Microsoft Excel for data analysis and reporting.
Detail- oriented with strong organizational and time management abilities to manage multiple priorities and deadlines effectively.
Junior College, University
Field of specialization: Merchandise, Garment Manufacturing, Bachelor&039;s degree in Business Administration, Supply Chain Management, or related field.
Preferred at least 1- 2 years of relevant experience at garment facility.
Strong negotiation skills and ability to analyze and interpret contract terms and pricing agreements.
Good Word/Excel/Outlook computer skills
Fresh graduate accepted.
Proven experience in purchasing, procurement, or supply chain management, preferably in the apparel or textile industry.

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Cập nhật gần nhất lúc: 2026-07-06 21:05:02