Assistant Purchasing Manager | Trợ Lý Quản Lý Phòng Thu Mua

JOB SUMMARY
Purchase all food, beverage, engineering supplies, equipment and general supplies required by the hotel, ensuring that all purchases conform to the Marriott standards, local hygiene and commodities requirements, department heads’ expectations and will not sacrifice quality for lower cost.
JOB SPECIFIC TASKS
• Supervise all direct report supervisors and clerks if any.
• Assist in requests for sponsorships from regular suppliers for hotel’s events whenever required.
• Provide courteous and professional service and to maintain good working relationship with all hotel associates.
• Receive the Daily Market List and Purchase Requests submitted by various departments.
• Maintain orderly all files of quotations, catalogues, photos, samples on all equipment and supplies.
• Respond to the changes in department functions as dictated by the industry, the company or the Hotel.
• Assist in implementing and streamlining the internal control procedures covering all activities of the Hotel.
• Assist in the training of Accounts personnel as part of the effort to build an efficient team and to take an active interest in their individual development.
• Assist in the compilation of various budgets, forecasts, and business plan.
• Implement controls over purchasing to ensure that locally available foodstuffs are for immediate needs, that quantity of the food is optimum for the intended use and that the lowest prices on the market are paid for merchandize of the desired quality and form. Guard again excessive quantities of supplies being purchased.
• Keep track of price movements and inform department concerned of any changes in prices by updating the Purchasing System regularly.
• Contact regularly Purchasing Managers of other hotels for price checking and leveraging.
• Attend related meetings when required.
• Coordinate with Director of Finance on credit arrangements with suppliers.
• Coordinate with Storekeepers and department concerned on needs to re- order based on adequacy of current stocks, purchasing lead- time and other prevailing conditions.
• Prices obtained from various vendors should be comparable and without prejudice.
• Have a complete understanding of the hotel policies relating to fire, safety and hygiene.
• Ensure prompt delivery of all supplies and to follow up outstanding orders and undelivered portion.
• Ensure that all accounting records, including books, journals, invoices, and computer records related to the position are property filed for future reference and audit.
• Obtain competitive bids by actively and aggressively test the market to obtain the merchandises as specified at the lowest price available while meeting the date of delivery, quality and quantity requirements. Bids from at least 3 suppliers are required.
• Hold a monthly bid meeting with Director of Finance and Cost Controller for selecting vendors of market list items.
• Contact suppliers by phone or personal visit; confer with present or prospective suppliers concerning new products, discounts, promotions, reciprocal business deal etc.
• Attend personally any purchasing problem such as non- delivery, late delivery, inferior quality, poor services, price changes etc.
• Attend operation meetings and financial meeting whenever required.
• Carry out other duties and responsibilities as assigned.
• Assist Department Heads on preparation of yearly import quota. Familiarize with the import procedures, documentation and custom requirements for all overseas purchases.

CANDIDATE PROFILE

Education and Experience
• 4- year bachelor&039;s degree in Finance and Accounting or related major; 2 years experience in the finance and accounting or related professional area.
Skills and Knowledge
• Economics and Accounting- Knowledge of economic and accounting principles and practices, P&L statements, operating budgets, forecasting and scheduling, and the reporting of financial data.
• Management of Financial Resources- Determining how money will be spent to get the work done, and accounting for these expenditures.
• Basic Computer Skills- Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).
• Reading Comprehension- Understanding written sentences and paragraphs in work related documents.
• Oral Comprehension- The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Number Facility- The ability to add, subtract, multiply, or divide quickly and correctly.
• Analytical/Critical Thinking- The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.
• Writing- Communicating effectively in writing as appropriate for the needs of the audience.
Management Competencies
• Applied Business Knowledge- Understands market dynamics, enterprise level objectives, financial metrics, and important aspects of Marriott&039;s business; skilled at using business knowledge to anticipate opportunities and risks.
• Planning and Organizing- Skilled at establishing courses of action for self and others to ensure work is completed efficiently.
• Adaptability- Ability to effectively adjust to major changes in work tasks or the work environment.
• Building a Successful Team- Skilled at building a cohesive team and facilitating goal accomplishment.
• Problem Solving/Decision Making- Ability to identify and understand issues, problems, and opportunities; using effective approaches for choosing a course of action or developing solutions.
• Communication- Skilled at clearly conveying information and ideas through a variety of media; engaging the audience and helping them understand and retain the message.
• High Work Standards- Sets high standards of performance for self and others; assumes responsibility and accountability for successfully completing assignments or tasks.
• Building Trust- Ability to interact with others in an honest, fair and respectful way; giving others confidence in one&039;s intentions and those of the organization.
• Customer Focus- Ability to develop and sustain productive customer relationships; actively seeking information to understand and address customers&039; needs.

Career path in the most respected and prestigious hotel companies in the world
02 months of probation with Full salary| Service charge| Social Insurance
Associate Appreciation Week | Take- care culture
Local and International training course
Baby born gift | Birthday gift| Marriage allowance| Bereavement allowance
Taxi for late night shift| Free motorbike & car parking
Associate special discount for hotel rooms and F&B services at International Marriott properties
Duty meal & Uniform provided by hotel
Annual health check
05 working days | 02 day- off per week
Attractive remuneration package & 13th month salary
Cross training & Cross exposure & Task force opportunities

Cập nhật gần nhất lúc: 2026-04-17 17:30:04